Toastmasters International District 76 Japan(English Site)
Toastmasters International District 76 Japan Communication and Leadership Program since 1924
Resources - Contests
Preparation for Running the Contest
The goal of this contest support page is help support host clubs who will run area, division, and district level speech contest. These resources are especially for clubs that do not have much in the way of available references.
A large difference between these contests and the club level (or in-house) contest is that since members from other clubs will attend the event, special arrangement need to be made, such as setting up registration, getting stage equipment, etc. Then you got to get the mikes set up, and include special remarks by the governor in the program. The list goes on and on. By just thinking about the all the differences in the program alone panic can start to set in.
However, Never Fear! The following reference materials on this page are ready just for you. Take heart and try out the job of hosting a contest. Please use them, take a leading role, and run a great fun filled contest! You just might end up do better than you think.
Furthermore, for the fundamentals, the Toastmasters International Speech Contest Rule Book and manuals, etc. are at the site below.
Toastmasters International Speech contest Site
Speech Contest Materials
For contest materials such as following can be downloaded from Toastmasters International Website.
- Speech Contest Rulebook (Item 117)
- Certification of Eligibility and Originality (Item 1183)
- Time Record Sheet and Instructions (Item 1175)
- Judge's Guide and Ballot (Item 1172)
- Tiebreaking Judge's Guide and Ballot (Item 1188)
- Counters' Tally Sheet (Item 1176)
- Contestant Biographical Information Sheet (Item 1189)
- Notification of Contest Winner (Item 1182)
- Speech Contest Certificate (1st - 3rd Place) (Item 510A - C)
- Speech Contest Certificate (Participant) (Item 510D)
Speech Contest Masterials (Toastmasters International Website)
For Japanese translated materials, please click here.
- Speech Contest Rulebook (Item 117)
- Certification of Eligibility and Originality (Item 1183)
- Time Record Sheet and Instructions (Item 1175)
- Judge's Guide and Ballot (Item 1172)
- Tiebreaking Judge's Guide and Ballot (Item 1188)
- Counters' Tally Sheet (Item 1176)
- Contestant Biographical Information Sheet (Item 1189)
- Notification of Contest Winner (Item 1182)
- Speech Contest Certificate (1st - 3rd Place) (Item 510A - C)
- Speech Contest Certificate (Participant) (Item 510D)
Speech Contest Masterials (Toastmasters International Website)
For Japanese translated materials, please click here.
Speech Contest Planning Schedule Guide
Once you have decided to run a contest, the preparation for that contest begins. The following materials let you know what you need to prepare for and what you need to do for the club, area, and division levels. As all details are subject to change do to rules update, please also check the latest version of the speech contest rule book.
*The following file was originally an Excel file. However, due to the limitations on the D76 Website, Excel files cannot be posted. If you wish the original Excel file please contact District 76 Lt. Governor of Education and Training.
Speech Contest Management Organizational Guide
The contest is the prefect opportunity to try your leadership skills. Assigning roles, getting everyone to cooperate, and getting everyone to work towards having a successful contest is one of the joys of team building. The following reference is a guide for who needs to do what for the club, area, and division level contests. As all details are subject to change do to rules update, please also check the latest version of the speech contest rule book.
*The following file was originally an Excel file. However, due to the limitations on the D76 Website, Excel files cannot be posted. If you wish the original Excel file please contact District 76 Lt. Governor of Education and Training.
Schedule for the Day of the Contest
What you do you need to do on the day of the contest? Below is the time table for the contest day. The schedule is to be used for area, division, and district level contests. The materials and roles for committee members need for the contest are contained within.
Note: This is just a sample and is not to be construed as the recommend way of doing things within District 76. Also roles, number of persons, time, etc is subject to change and its proper use is your responsibility.*** Please note that below script is Japanese version. Educational Committee is now preparing the English version. (February 21, 2011)
Speech Contest Items Guide
What kinds of items are needed for the speech contest? What should you prepare and when? What do you need to buy from the Toastmasters International? The following gives you a reference for the items that you need for club, area, and division level contests. As all details are subject to change do to rule update, please also check the latest version of the speech contest rule book.
*The following file was originally an Excel file. However, due to the limitations on the D76 Website, Excel files cannot be posted. If you wish the original Excel file please contact District 76 Lt. Governor of Education and Training.
The Briefing Scripts
The following are examples for the Contest Chair who runs the Contest Briefing, and the Chief Judge who runs the Judges briefing. Please refer to them when you are holding briefings for the various contests during the year.
Contestant Briefing (Run by the Contest Chair)
The following is a script is for use by the Contest Chair. It can be used for the club, area, division, and district contests.
Judges Briefing (Run by the Chief Judge)
The following is a script is for use by the Chief Judge. It can be used for the club, area, division, and district contests.
Contest Script
The following is for the script for the Contest Chair on the day of the contest.
The reference is based on an actual contest script that was run not to long ago.
The main purpose of this script is not to officially standardize remarks made by Contest Chair. The materials are provided so that clubs who do not have any hand references can use this, and run the contest without significant burden or anxiety. Further the content and the order of the items covered in the script are subject to change, and its proper use is your responsibility. As all details are subject to change due to rules update, please also check the latest version of the speech contest rule book.
Contest Script (As Run by the Contest Chair)
The following is the basic contest speech script for the contest. While it is set up for the district conference, it has many points in common with area and division levels.
*** Please note that below script is Japanese version. Educational Committee is now preparing the English version. (February 21, 2011) / English Evaluation Contest Chair Script is provided in English (August 6, 2011)
*** Please note that below script is Japanese version. Educational Committee is now preparing the English version. (February 21, 2011) / English Evaluation Contest Chair Script is provided in English (August 6, 2011)
Contest Script (Contest Chair and MC)
Lately, there are cases where both the Contest Chair and the MC can be seen during the contest.
One of the merits of this style is from the point of risk management. If for some reason that one person is absent, two people understand the general flow and this can reduce confusion on the day of the contest. Also it is usually the case that Contest Chair presents the Certificates of Participation, so the MC is free to move the contest forward.
One of the merits of this style is from the point of risk management. If for some reason that one person is absent, two people understand the general flow and this can reduce confusion on the day of the contest. Also it is usually the case that Contest Chair presents the Certificates of Participation, so the MC is free to move the contest forward.
*** Please note that below script is Japanese version. Educational Committee is now preparing the English version. (February 21, 2011)
For more Learning
Frequently Asked Questions
Speech Contest e-Learning system (Link to Toastmasters International Website)
Toastmastes International now offers elearning modules to help you learn more about the judging process. Please take the time to review this module and help make the overall judging quality contests of the District 76 even better. Also please be aware this is currently only available in English.